Privacy Notice for events guests and visitors
Effective: December 13, 2024
We are committed to protecting your privacy and ensuring that your personal data is handled with care and respect. This Privacy Notice explains how we collect, use, and protect the personal information of Event Guests (individuals attending or participating in our events) and Event Visitors (individuals accessing event-related content, whether in-person or virtually). By attending or engaging with our events, you consent to the collection and use of your information as described in this notice.
1. Information We Collect
We may collect both personal information and sensitive personal information from Event Guests and Visitors. This may include, but is not limited to:
Personal Information:
- Contact Information: Name, email address, phone number, and mailing address (for event registration, communication, or follow-up).
- Event Registration Details: Information related to ticket type, preferences, and special requests (such as dietary restrictions or accessibility needs).
- Payment Information: Credit card details, billing address, and transaction information (for event-related purchases).
- Event Participation Data: Details about the sessions or activities you attend, feedback you provide, or interactions with event content (e.g., surveys, polls, live interactions).
- Technical Information: IP address, browser type, device type, operating system, and geographic location (collected automatically through cookies or tracking technologies when visiting event websites or platforms).
Sensitive Personal Information (if applicable and with explicit consent):
- Health or Medical Information: Dietary restrictions, allergies, mobility needs, or other health-related requirements (for event accommodations).
- Identification Information: Government-issued ID or passport numbers (if required for event check-in, credentials, or secure access).
- Photographs and Videos: Images, videos, or recordings that may include your likeness taken during the event (for promotional or marketing purposes).
2. How We Use Your Information
We use the information we collect for the following purposes:
- To facilitate event registration, communication, and participation.
- To process payments and manage event-related transactions.
- To provide services and accommodations during the event, including special requests such as dietary needs or accessibility support.
- To enhance the event experience, including personalizing content and offering relevant sessions or activities.
- To promote future events, provide updates, and send event-related information (if you have opted-in).
- To share event highlights, media, and content through our website, social media, or other marketing channels (with consent).
3. Photographs, Videos, and Recordings
By attending or participating in our event, you acknowledge and consent to the possibility of being photographed, recorded, or filmed. These images and recordings may be used for the purposes of:
- Live broadcast in our online platforms.
- Event promotion, including marketing and advertising materials (on our website, social media, or other platforms).
- Post-event content, such as highlights, recap videos, or testimonials.
- Future promotional materials, such as brochures, ads, or event videos.
Additionally, by attending the event, you waive the right to any compensation, recognition, or remuneration for the use of your likeness, image, voice, or appearance as captured in photographs, videos, or recordings taken during the event. This includes any future use of such media for promotional, marketing, educational, or other purposes related to the event or the organization, across various platforms, including but not limited to websites, social media, print materials, and video content.
If you prefer not to be photographed, please approach our on-field Media Team (Communications and Resources Services), a De La Salle Brother, or one of our DLSP event organizer. Kindly note that not all individuals with media recording capacity are official members of our team.
If you do not wish to be photographed or recorded, please inform the event organizers or staff at the registration desk, and we will do our best to accommodate your preferences.
For any further inquiries related to media matters, please feel free to contact us at core@delasalle.ph.
4. Cookies and Tracking Technologies
We may use cookies and other tracking technologies to collect information about your browsing behavior on our event websites or platforms. This helps us improve your experience, analyze site traffic, and optimize event content. You can control your cookie settings through your browser, but please note that disabling cookies may limit some functionalities on our site.
5. Data Security
We take appropriate technical and organizational measures to protect your personal information from unauthorized access, alteration, or disclosure. However, no method of data transmission or storage is entirely secure, and we cannot guarantee the absolute security of your information.
6. Sharing Your Information
We do not sell, rent, or trade your personal information. We may share your information with trusted third-party service providers who assist us with event management, payment processing, communication, and other essential services, provided they agree to handle your data securely and in accordance with our privacy policies.
We may also disclose your information if required by law or to protect our legal rights.
7. Your Rights
As an event guest or visitor, you have the following rights regarding your personal information:
- Access: You may request access to the personal data we hold about you.
- Correction: You may request that we correct any inaccuracies in your personal information.
- Deletion: You may request that we delete your personal data, subject to any legal or contractual obligations.
- Opt-Out: You may opt-out of receiving promotional communications by following the unsubscribe instructions in our emails or contacting us directly.
8. Third-Party Access
Our event websites or platforms may contain links to third-party websites or services, and our premises may be monitored by CCTV. Please note that we are not responsible for the privacy practices of these external sites or the security of the CCTV footage. We encourage you to review their privacy policies before submitting any personal information or engaging with their services.
9. Changes to This Privacy Notice
We may update this Privacy Notice from time to time. Any changes will be posted on this page, with the updated effective date. We encourage you to review this notice periodically to stay informed about how we are protecting your personal information.
10. Contact Us
If you have any questions or concerns about this Privacy Notice or how we handle your personal information, please contact us at dpo@delasalle.ph.
Thank you for being part of our events! We are committed to ensuring your experience is safe, enjoyable, and respectful of your privacy.